This recruitment may close at any time without notice. APPLY IMMEDIATELY!
Under direct or general supervision, performs a wide variety of non-sworn duties in various Police Divisions, including investigations, traffic, crime lab, and/or administration; provides general office support as assigned; and performs related work as required.
This is the entry-level class in the Police Cadet series. Initially under close supervision, incumbents with basic office support experience perform non-sworn work in the Police Department such as document preparation, file maintenance, data entry- screening phone calls, visitors, and mail, and directing questions to the appropriate staff. As experience is gained, assignments become more varied and are performed with greater independence. Positions at this level usually perform most of the duties required of the positions at the Police Cadet II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Since this class is often used as a training class, employees may have only limited or no directly related work experience.
Examples of Duties
Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations to that qualified employees can perform the essential functions of the job.
Performs a wide variety of routine to complex clerical duties to support departmental or divisional operations, including processing officers' daily logs, filing, data entry, photocopying, film developing, and ordering supplies as needed.
Performs fingerprinting duties of citizens and prospective City employees.
Assists in maintaining department statistical data.
Enforces parking regulations and issues citations as necessary; prepares abandoned vehicle reports and arranges for towing.
Processes information related to traffic accidents and related citations.
Checks in, delivers, and releases evidence.
Prepares, mails, and processes alarm permit applications.
records training videos for departmental use.
maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information.
Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; learns and applies departmental and program policies and procedures in determining completeness of applications, records, and files.
Prepares, copies, collates, and distributes a variety of documents and reports; ensures proper filing of copies in departmental or central files.
Screens calls, visitors, and mail; assists public at front counter and directs public to appropriate locations and/or staff; learns and assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public; directs callers to appropriate City staff as necessary.
Composes, types, formats, and proofreads a wide variety of routine reports, letters,, documents, and memoranda; types from rough drafts, verbal instructions, or transcribing machine recordings; checks drafts for punctuation, spelling, and grammar; suggests corrections to drafts.
Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.
Maintains and updates departmental record systems; enters and updates information with departmental activity, inventory files, and report summaries; retrieves information from systems as required.
Maintains and arranges activities and events as assigned.
Performs other duties as assigned.
Modern office practices, methods, and computer equipment and applications related to the work.
Word processing methods, techniques, and programs.
Principles of business letter writing.
Basic principles of record keeping.
English usage, spelling, vocabulary, grammar, and punctuation.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and city staff.
Respond to and effectively prioritize multiple phone calls and other requests for service.
Learn, interpret, and apply administrative and departmental policies and procedures.
Compose correspondence and reports independently or from brief instructions; maintain records and databases.
Perform responsible clerical support work with accuracy, speed, and minimal supervision.
Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Organize, maintain, and update office database and records systems.
File materials alphabetically, chronologically, and numerically.
Organize own work, set priorities, and meet critical deadlines.
Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
Operate modern office equipment, including computer equipment and word-processing and other software applications programs.
Use English effectively to communicate in person, over the telephone, and in writing.
use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Education and Experience:
Applicants must be high school seniors or enrolled in an accredited two-year or four-year college or university, in a field applicable to law enforcement. All students must have at least a 2.0 GPA, and if in college, must maintain a minimum of 12 units per semester to be considered for and to continue employment in the Cadet position.
Licenses and Certifications:
Possession of a valid California Driver's License by time of appointment.
Must possess mobility to work in the field and in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle and drive on surface streets; vision to read printed materials, a computer screen, and examine evidence; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking on uneven terrain and landscapes when performing parking enforcement duties. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate parking enforcement related tools and equipment. Position in this classification bend, stoop, kneel, reach, and climb to perform work. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
Closing Date/Time: Continuous