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Job Details

SHERIFF STATION CLERK II

Location
Los Angeles, CA

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Job Description
FIRST DAY OF FILING:
MARCH 22, 2018 at 8:00 A.M. (PST)
THE FILING PERIOD MAY BE SUSPENDED AT ANY TIME WITHOUT PRIOR NOTICE. THIS EXAMINATION MAY REOPEN AS THE NEEDS OF THE SERVICE REQUIRE.
EXAM NUMBER
J1133H
TYPE OF RECRUITMENT
DEPARTMENTAL PROMOTIONAL OPPORTUNITY
RESTRICTED TO PERMANENT EMPLOYEES OF THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT WHO HAVE SUCCESSFULLY COMPLETED THEIR INITIAL PROBATIONARY PERIOD WITH LOS ANGELES COUNTY AND MEET THE QUALIFYING REQUIREMENTS.
NO OUT- OF- CLASS EXPERIENCE OR VERIFICATION OF EXPERIENCE LETTERS WILL BE ACCEPTED.
Current employees in the unclassified service who meet the following criteria also qualify to participate in this exam:
Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. OR
Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service by the last day of filing.
WITHHOLD INFORMATION
Permanent employees who have completed their initial probationary period and hold a qualifying payroll title may file for this examination if they are within six months of meeting the experience requirements by the last day of filing. However, the names of such employees will be WITHHELD
from the certification list until the required experience is fully met.
DEFINITION
Performs the full range of specialized police clerical functions in a Sheriff station or specialunit of assignment.
CLASSIFICATION STANDARDS
Positions allocable to this paired, journey-level
class are typically
assigned to Sheriff stations and are responsible for performing all clerical and computerized data system support services necessary for the operation of a station. Incumbents receive administrative and technical supervision from a Supervising Sheriff Station Clerk. Positions in this class are characterized by the exercise of independent judgment and initiative in the selection and application of a wide variety of procedures to accomplish work objectives, with only occasional review of work methods or results. Duties performed require a thorough knowledge of the requirements for processing police reports and related legal documents, of police records systems, of computerized criminal justice information systems, and of the techniques, guidelines, policies, and procedures associated with the inmate booking process including bail hierarchy and warrant abstracts. Incumbents are required to work flexible shift hours including nights, weekends, and holidays. Some positions within this classification may be assigned to a special unit of assignment such as Homicide Bureau or Narcotics Bureau.
Essential Job Functions
Processes a variety of police reports; reviews reports for complete and accurate
information and resolves errors or obtains missing information from responsible Deputy Sheriff;
researches and compiles
necessary background information on persons or property named in report such as arrests and driver's records, wants or outstanding warrants, stolen or recovered property, etc., for use in further investigations; indexes and/or scans
reports in station files and appropriate computerized law enforcement data systems .
Prepares and assembles court documents to be filed in accordance with strict legal deadlines for arraignment hearings of arrested persons ensuring that all required documents and information are complete and accurate as to form and in compliance with court and legal requirements.
Enters and retrieves on-line confidential law enforcement information, and sends messages over local, State and national computerized law enforcement data systems; ensures information is complete
and accurate, selects appropriate information and system to use,and codes or decodes information ,
and composes messages in accordance with rules and regulations governing each data system.
Processes traffic citations and vehicular traffic incident reports; sorts traffic citations to appropriate courts; reviews each citation for correct reporting district code, Vehicle Code section, issue date,
court date and time; obtains driver's license and driving record history from Department of Motor Vehicles via
computer terminal; prepares transmittal log sheet for each court; prepares monthly court schedules; logs all traffic incidents and maintains traffic related files and records; notifies persons cited and courts when citation has been corrected or amended; prepares various periodic statistical reports on traffic incidents and special traffic services.
Maintains confidential and semi-confidentialalphabetic, numeric, and subject matter crime and criminal records and
files; cross indexes files and/or documents; prepares case files ensuring all available and necessary documents and information are included; periodically purges files; performs
exhaustive file searches for information not readily available.
Types memoranda, letters, police reports, and other documents from brief general instructions.
Screens and routes telephone calls; furnishes information to the public and authorized law enforcement personnel over the telephone or at a counter in accordance with established departmental policies and procedures regarding release of confidential and non-confidential
information.
Requirements
SELECTION REQUIREMENTS
One year of
experience as a
Sheriff Station Clerk I* in the service ofthe County of Los Angelesperforming specialized police clerical functions, including the operation of a computer terminal to enter and retrieve on-line data from a network of computerized criminal law enforcement data systems, at a Los Angeles County Sheriff Station.
TYPEWRITING SKILL
Ability to type at the rate of 30 net words per minute.
LICENSE
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.
PHYSICAL CLASS
2- Light: Light physical effortwhichmay include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerablewalking may be involved.
SPECIAL REQUIREMENT INFORMATION
* To qualify, applicants must have County status in this class, as evidenced by holding such payroll title. NO OUT-OF CLASS EXPERIENCE WILL BE ACCEPTED.
**In order to receive credit for any college course work, or any type of college degree, you must include a legible copy of the official degree, official transcripts, or official letter from the accredited institution which shows the area of specialization or official certificates with your application at the time of filing or within 15 calendar days from the date of filing the application
DESIRABLEQUALIFICATIONS
Credit will be given to applicants who possess DESIRABLE
qualifications and indicate so on their employment applicationat the time of filing.
Courses in typewriting, word processing, office machines, office procedures or a related course from an accredited college, business or trade school.**
Additional Information
EXAMINATION CONTENT
This examination will consist oftwo (2) parts:
Part I
An evaluation of education and experience based on application information and desirable qualifications weighted 60%.
PartII
An Appraisal of Promotabilityevaluating customer service, attention to detail, computer skills, time management, work knowledge and skills, and oral communication skills,weighted 40%.
CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.
ELIGIBILTY INFORMATION
The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period ofsix (6) months following the date of promulgation.Applications will be processed on an as-received basis and promulgated to the eligible register accordingly.
No person may compete for this examination more than once everysix (6) months.
VACANCY INFORMATION
The resulting eligible register for this examination will be used to fill vacancies located at various Sheriff's stations within the Los Angeles County Sheriff's Department.
AVAILABLE SHIFT:
Any shift
APPOINTEES MUST BE WILLING TO WORK ANY SHIFT, INCLUDING EVENINGS, NIGHTS, WEEKENDS, AND HOLIDAYS.
APPLICATION AND FILING INFORMATION
APPLICATIONS MUST BE FILED ONLINE ONLY - APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED.
All applicants are required to submit a Standard County of Los Angeles Employment application ONLINE
only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application.
Fill out your application completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process.
The acceptance of your application depends on whether you have clearly
shown that you meet the SELECTION REQUIREMENTS
and you have completely filled out your application.
Apply online by clicking on the green Apply button at the top right of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically by 5:00 p.m., PST, on the last day of filing.
IMPORTANT NOTES
Please note that ALL
information included in the application materials is subject to VERIFICATION
at any point during the examination and hiring process, including after an appointment has been made.
FALSIFICATION
of any information may result in DISQUALIFICATION
or RESCISSION OF APPOINTMENT
Utilizing VERBIAGE
from Class Specification and Minimum Requirements serving as your description of duties WILL
NOT
be sufficient to demonstrate that you meet the requirements. Doing so may result in an
INCOMPLETE APPLICATION
and you may be DISQUALIFIED
NOTE:
Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach required documents, you may **** at the time of filing,
or within 15 calendar days from date of filing.
Please include your Name, the Exam Number, and the Exam Title on the faxed documents.
SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number.
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.
NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using theirOWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.
California Relay Services ****
ADA Coordinator ****
Teletype****
Department ****
Department Contact Email:
****
Closing Date/Time:
Employer:
LOS ANGELES COUNTY
This listing is managed by:
About Los Angeles County
With a population of over ten million people, the County of Los Angeles has more residents than any county in the nation, and within its boundaries are 88 cities. It is rich in cultural diversity and home to world renowned museums, theaters, the nation’s motion picture industry, major universities, and numerous five-star restaurants. The mountains, deserts, and the beautiful Pacific Ocean, along with some of the world’s finest urban recreational attractions, are freeway close.
The County is governed by a five-member Board of Supervisors (Board) who are elected on a non-partisan basis and serve four-year staggered terms. As the governing body, the Board serves as both the executive and legislative authority of the largest and most complex county government in the United States. There are 34 appointed department heads that report to the Board.  There are also three elected officials (Assessor, District Attorney, and Sheriff) for a total of 37 major administrative units or departments that currently serve the needs of the County’s residents.
Selected by Forbes Magazine as one of America’s Best Employers of 2016, the County’s annual budget for fiscal year 2016-2017 is $29 billion, with funding for approximately 108,000 positions to serve its diverse population.
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